Contract Approval Request Form
To Be Completed by Requesting Department (#1-21)
1) Date of Request: 9/8/2025
2) Contract Type: Expense
3) Renewal Contract: Yes
4) Department Name: County Auditor
5) Department Contact: Christie Motogbe
6) Description: DebtBook is a cloud-based debt and lease management software to be utilized by the County Auditor’s Office to track debt and leases, in compliance with GASB requirements.
7) PEID No: 722238
8) Req No: REQ-0006422
9) Orgkey: 1101-151300
10) Object Code: Subscription Based IT Arrangement
11) Vendor: DebtBook
12) Vendor Contract No:
Expenditure Budget/Revenue Projections
13) Fund Name: County Auditor
14) Fund #: 1101
15) Current Year Budgeted: 12,000
16) Current Year Projected: 12,000
17) Year 2: 12,000
18) Year 3: 12,000
19) Year 4:
20) Year 5:
21) Totals:
To Be Completed by Purchasing Department
22) Contract Start Date: 10/1/2025
23) Auto Renewal Contract: Yes
24) Bid No: N/A
25) Contract End Date: 9/30/2028
26) Contract # Issued by Purchasing Department: 238889
NOTES: Initial court approval on 09/20/2021 item 1F