Contract Approval Request Form
To Be Completed by Requesting Department (#1-21)
1) Date of Request: 5/29/2025
2) Contract Type: Expense
3) Renewal Contract: Yes
4) Department Name: Information Technology
5) Department Contact: Misty Witmer
6) Description: Consideration of approval of Smartsheet maintenance renewal with SHI Govt Solutions submitted by Information Technology
7) PEID No: 703308
8) Req No: N/A
9) Orgkey: 1101159100
10) Object Code: 5419301
11) Vendor: SHI Govt Solutions
12) Vendor Contract No: OMNIA 2018011-02
Expenditure Budget/Revenue Projections
13) Fund Name: General
14) Fund #: 1101
15) Current Year Budgeted: $193,100
16) Current Year Projected: $4,402.60
17) Year 2:
18) Year 3:
19) Year 4:
20) Year 5:
21) Totals:
To Be Completed by Purchasing Department
22) Contract Start Date: 6/1/2026
23) Auto Renewal Contract: Yes
24) Bid No: N/A
25) Contract End Date: 5/31/2030
26) Contract # Issued by Purchasing Department: 224264
NOTES: Original award 06/20/2017 under CM17177 using Choice Partners
Using the cost savings from OnBase Annual Maintenance renewal $23,817.57