Contract Approval Request Form
To Be Completed by Requesting Department (#1-22)
1) Date of Request: 9/28/2026
2) Contract Type: Expense
3) Renewal Contract: Yes
4) Department Name: Grants Administration
5) Department Contact: Heather Melton
6) Description: Consideration of authorization for the County Judge to execute GrantWorks Services Agreement Task Order No. 4 for grant administration services related to FEMA FMA 19 subaward through the TWDB, as submitted by Grants Administration
7) Fund Name and Number: 2983 Flood Mitigation Assistance
8) Cost Center: 291010 Emergency Management
9) Ledger Account Summary: 5481000 Miscellaneous Contract Services
10) Spend Category: Other Contract Services
11) Project Worktag (when applicable): N/A
12) Grant Worktag: GR-0000166; GR-0000632; GR-0000167; GR-0000633
13) Vendor: GrantWorks Inc.
14) Vendor Contract Number: ☐ Yes ☐ No: Click or tap here to enter text.
Expenditure Budget/Revenue Projections
15) Budget Amendment Requested: ☐ Yes ☒ No (if yes, provide BA request details): Click or tap here to enter text.
16) Current Year Budgeted:
17) Current Year Projected:
18) Year 2:
19) Year 3:
20) Year 4:
21) Year 5:
22) Totals: NTE $298,845.00
To Be Completed by Purchasing Department
23) Contract Start Date: 2/16/2026
24) Auto Renewal Contract: No
25) Bid No: 25-075
26) Contract End Date: 2/15/2029
27) Contract # Issued by Purchasing Department: SC-0001019
NOTES: 3-year term with (2) one-year renewals // Approved in CC - Item 36 (2/16/26 MF)
Task Order 1 - DR-4332-0025 and 0239 for $479,078.00 approved in CC - Item 52 (3/16/26 MF)
Task Order 2 - DR-4332-036 for $37,800.00 approved in CC - Item 53 (3/16/26 MF)
Task Order 3 - DR-4798-0090 - NTE $138,500.00 // Phase I $13,500.00 Phase II $125,000.00 - approved in CC - Item 54 (3/16/26 MF)