Contract Approval Request Form
To Be Completed by Requesting Department (#1-22)
1) Date of Request: 7/15/2026
2) Contract Type: Expense
3) Renewal Contract: No
4) Department Name: Parks and Cultural Services
5) Department Contact: Martha Lee
6) Description (language as it will appear on agenda): Consideration of resultant contract from RFP 26-104, Tree Trimming & Landscaping Services with The Urban Foresters, LLC submitted by the Parks & Cultural Services
7) Fund Name and Number: 1101
8) Cost Center: 522020
9) Ledger Account Summary: 5428000
10) Spend Category: Grounds Maintenance
11) Project Worktag (when applicable):
12) Grant Worktag (when applicable):
13) Vendor: Urban Foresters
14) Vendor Contract Number: ☐ Yes ☐ No: Click or tap here to enter text.
Expenditure Budget/Revenue Projections
15) Budget Amendment Requested: ☐ Yes ☒ No (if yes, provide BA request details): Click or tap here to enter text.
16) Current Year Budgeted: $45,000
17) Current Year Projected: $45,000 (estimated; actual expenditures may be less depending on need)
18) Year 2: $45,000
19) Year 3: $45,000
20) Year 4: $45,000
21) Year 5: $45,000
22) Totals: $225,000
To Be Completed by Purchasing Department
23) Contract Start Date: 8/10/2026
24) Auto Renewal Contract: No
25) Bid No: 26-104
26) Contract End Date: 8/9/2029
27) Contract # Issued by Purchasing Department: SC-0001102
NOTES: Two addition (1) one year renewals through 08/09/2031 - HB1295 Pending