Contract Approval Request Form
To Be Completed by Requesting Department (#1-22)
1) Date of Request: 7/20/2026
2) Contract Type: Expense
3) Renewal Contract: No
4) Department Name: Sheriff’s Office
5) Department Contact: Clayton Pope
6) Description (language as it will appear on agenda): Guardian Background Investigation Solutions Account Activation Request
7) Fund Name and Number: Sheriff Admin
8) Cost Center: 1101.211101
9) Ledger Account Summary: 5419000
10) Spend Category: Software Licensing
11) Project Worktag (when applicable):
12) Grant Worktag (when applicable):
13) Vendor: Guardian
14) Vendor Contract Number: ☐ Yes ☐ No: Click or tap here to enter text.
Expenditure Budget/Revenue Projections
15) Budget Amendment Requested: ☐ Yes ☒ No (if yes, provide BA request details): Click or tap here to enter text.
16) Current Year Budgeted: $110,968
17) Current Year Projected: $10,000
18) Year 2: $21,187.5
19) Year 3:
20) Year 4:
21) Year 5:
22) Totals:
To Be Completed by Purchasing Department
23) Contract Start Date: 7/20/2026
24) Auto Renewal Contract: Yes
25) Bid No: N/A
26) Contract End Date: 7/19/2027
27) Contract # Issued by Purchasing Department: SC-0001097
NOTES: Professional service agreement