Contract Approval Request Form
To Be Completed by Requesting Department (#1-22)
1) Date of Request: 8/6/2026
2) Contract Type: Expense
3) Renewal Contract: Yes
4) Department Name: Information Technology
5) Department Contact: Misty Witmer
6) Description (language as it will appear on agenda): Consideration of approval of M500 extended warranty with Motorola submitted by Information Technology
7) Fund Name and Number: General Fund 1101
8) Cost Center: 159100
9) Ledger Account Summary: 5419000 Other Professional Services
10) Spend Category: Subscription Based IT Arrangement
11) Project Worktag (when applicable):
12) Grant Worktag (when applicable):
13) Vendor: Motorola
14) Vendor Contract Number: ☒ Yes ☐ No: DIR-CPO-5433
Expenditure Budget/Revenue Projections
15) Budget Amendment Requested: ☐ Yes ☒ No (if yes, provide BA request details): Click or tap here to enter text.
16) Current Year Budgeted: $4,591,525.00
17) Current Year Projected: $5,060.00
18) Year 2:
19) Year 3:
20) Year 4:
21) Year 5:
22) Totals:
To Be Completed by Purchasing Department
23) Contract Start Date: 7/7/2025
24) Auto Renewal Contract: No
25) Bid No: N/A
26) Contract End Date: 12/5/2026
27) Contract # Issued by Purchasing Department: SC-0000891
NOTES: Year 1 and Year 2 approved in CC - Item 24 7/7/25