Contract Approval Request Form
To Be Completed by Requesting Department (#1-22)
1) Date of Request: 8/31/2026
2) Contract Type: Expense
3) Renewal Contract: No
4) Department Name: Grants Administration Department
5) Department Contact: Miriam Moran
6) Description (language as it will appear on agenda): Recommendation to execute Task Order 6 for Grantworks to provide application services
7) Fund Name and Number:
8) Cost Center: 151900 Grant Administration
9) Ledger Account Summary: 5481000 Miscellaneous Contract Services
10) Spend Category: Professional Services
11) Project Worktag (when applicable): n/a
12) Grant Worktag (when applicable): n/a
13) Vendor: Grantworks Inc.
14) Vendor Contract Number: ☒ Yes ☐ No: SC-0001019
Expenditure Budget/Revenue Projections
15) Budget Amendment Requested: ☐ Yes ☒ No (if yes, provide BA request details): Click or tap here to enter text.
16) Current Year Budgeted: $8,925.00
17) Current Year Projected: $8,925.00
18) Year 2:
19) Year 3:
20) Year 4:
21) Year 5:
22) Totals:
To Be Completed by Purchasing Department
23) Contract Start Date: 2/16/2026
24) Auto Renewal Contract: No
25) Bid No: RFP 25-075
26) Contract End Date: 2/12/2029
27) Contract # Issued by Purchasing Department: SC-0001019
NOTES:
3-year term with (2) one-year renewals // Approved in CC - Item 36 (2/16/26 MF)
Task Order 1 - DR-4332-0025 and 0239 for $479,078.00 approved in CC - Item 52 (3/16/26 MF)
Task Order 2 - DR-4332-036 for $37,800.00 approved in CC - Item 53 (3/16/26 MF)
Task Order 3 - DR-4798-0090 - NTE $138,500.00 // Phase I $13,500.00 Phase II $125,000.00 - approved in CC - Item 54 (3/16/26 MF)
TO 4 is pending, for Generators
TO 5 - HMPG Elevation 4332 0239 Batch 3 due to Task Order #1 was split (approved in CC - item 58 8/17/26)